Meeting Room Policy

The Ramsey Free Public Library’s meeting room space is limited and has specific guidelines for use. Please see our Full Meeting Room Policy before inquiring about meeting room space. Here are some of the main guidelines for meeting room space eligibility and use:

  • As a community service, the library makes its meeting room available for use by nonprofit community groups or tax supported organizations when it is not being used for its primary purpose: library-related activities. Nonprofit community groups are defined and limited to those groups that are located within or have their principal official or organizational address within the Borough of Ramsey.

  • The following shall NOT be considered permissible activities under this policy:

    • Any commercial activity

    • Political fund raising and/or campaigning by or for a candidate for elected office

    • Presentation or promotion of obscene or sexually explicit content

    • Any illegal activity

  • The meeting room may be scheduled for no more than six months in advance.

  • Applications must be submitted at least two (2) weeks in advance of the requested event date. An application shall not be granted until approved and signed by the Director or his/her designee

  • The meeting room may not be reserved by any one organization on a weekly basis. The library’s meeting room is intended to be used only for special events, but not for an organization’s regular periodic meetings.

  • Reservations will be accepted on a first-come, first-served basis upon receipt of a completed application.

  • The library reserves the right to cancel any scheduled meeting or limit the use of its facilities as it deems appropriate, within the parameters stated in this policy.

  • All events allowed under this policy must be open to the public. Any person seeking admission to such events shall be admitted thereto, provided the room capacity is not exceeded.

How to Request a Meeting Room

An application to use the library’s meeting room space must be filled out and submitted at least two (2) weeks in advance of the requested event date, but no more than six months in advance. Groups can print and fill out a request form, which can be found attached to the Meeting Room Policy - also located on this page. Those applications should be submitted to the library in person or via mail. These forms can also be picked up in person at the library.

Questions concerning meeting room policies, availability or other related questions can be submitted to library staff member Veena (email) or by calling 201-327-1445.